Are you familiar with the current OSHA reporting requirements?

| OSHA, USF Safety Florida

Written by: Luis Silva, Health Consultant

The Occupational Safety and Health Administration (OSHA) updated the reporting rule on January 1, 2015, expanding the list of severe injuries that all employers must report to OSHA.  Previously, employers had to report all work-related fatalities and only work-related hospitalizations of three or more employees. 

Effective January 1, 2015, all employers under OSHA’s jurisdiction must now report all work-related fatalities, hospitalizations, amputations, and losses of an eye. Even employers who are exempt from routinely keeping OSHA injury and illness records (OSHA 300 and 300A logs) due to company size or industry.  Employers must report the following to OSHA:

•              All work-related fatalities                                                                                                   

•              All work-related inpatient hospitalizations of one or more employees

•              All work-related amputations

•              All work-related losses of an eye

Work-related fatalities that occur within 30 days of a work-related incident must be reported. Employers must report the event within 8 hours of finding out about it.

Inpatient hospitalization, amputation, or loss of an eye. Employers must report the incident within 24 hours of learning about it.   For an inpatient hospitalization, amputation or loss of an eye that occurs within 24 hours of a work-related incident, employers must report the event within 24 hours of learning about it.

Employers do not have to report an inpatient hospitalization if it was for diagnostic testing or observation only. An inpatient hospitalization is defined as a formal admission to the inpatient service of a hospital or clinic for care or treatment.  Employers do have to report an inpatient hospitalization due to a heart attack, if the heart attack resulted from a work-related incident.

An amputation is defined as the traumatic loss of a limb or other external body part. Amputations include a body part, such as a limb or appendage that has been severed, cut off, amputated, either completely or partially; fingertip amputations with or without bone loss; medical amputations resulting from irreparable damage; and amputations of body parts that have since been reattached.   

Information you need when reporting a fatality: inpatient hospitalization, amputation or loss of an eye to OSHA include the following:

•              Establishment name

•              Location of the work-related incident

•              Time of the work-related incident

•              Type of reportable event (i.e., fatality, inpatient hospitalization, amputation or loss of an eye)

•              Number of employees who suffered the event

•              Names of the employees who suffered the event

•              Contact person and his/her phone number

•              Brief description of the work-related incident

How do I report an event to OSHA?  Employers have three options for reporting the event:

•              By telephone to the nearest OSHA Area Office during normal business hours.

•              By telephone to the 24-hour OSHA hotline at 1-800-321-OSHA (6742).

•              OSHA is developing a new means of reporting events electronically, which will be available soon at

For more information about workplace safety, or to request SafetyFlorida Consultation Program services, please visit our website at or call us at (813) 974-9962.