The U.S. Department of Labor’s Occupational Safety and Health Administration (OSHA) is initiating a program to target certain employers for inspection. The program will use injury and illness information electronically submitted by employers for calendar year 2016 to target high injury rate establishments in both the manufacturing and non-manufacturing sectors for inspection. Under this program, OSHA will also perform inspections of employers they believe should have provided 300A data for 2016, but did not.
Back in 2016, OSHA required employers to electronically submit Form 300A injury and illness data by December 15, 2017. The deadline to submit 2017 injury and illness data was July 1, 2018, but employers who have not yet submitted the required data may still provide this information to OSHA. If your business is required to submit the data, but you don’t know how to do it, go to www.osha.gov and enter Injury Tracking Application into the search box at the upper right of the home page screen. Doing this will generate a list of links that will provide information on how to submit your information.
Going forward, establishments with 250 or more employees that are currently required to keep OSHA injury and illness records, and establishments with 20-249 employees that are classified in specific industries with historically high rates of occupational injuries and illnesses (agriculture, building material suppliers, construction, department stores, freight trucking companies, grocery stores, manufacturing, nursing care facilities, utilities, and warehousing just to name a few) will be required to provide this information each year by March 2.
It is highly advisable that all businesses required to submit the data make sure that their OSHA 300 and 300A records are accurate and up-to-date. It is very important that you do not over-record injuries as many businesses sometimes do. Many employers improperly record every injury, including minor injuries that require only first-aid or any minor injury where the injured employee goes to a clinic for evaluation. This will inflate the employer’s injury rates. The University of South Florida’s SafetyFlorida Consultation Program offers employers with up to 500 workers corporate-wide with free, confidential safety and health advice on complying with OSHA standards, and establishing and improving safety and health programs. Visit www.usfsafetyflorida.com to request a free safety consultation which will include a review of your OSHA record keeping practices.